Duty rota form – exhibiting members only

PACS Exhibition 2018 Duty Rota Form


The form which you will see further down this page must be returned by Friday 29 June 2018 5 p.m.

Everyone exhibiting is required to help run the exhibition by doing two duties during the exhibition or who are already signed up for administration or activities such as handing-in and handing-out.

Being part of the exhibition is fun!
There is a Hall Manager who is there to give any help you might need and give you any special instructions. General duties are usually for a two hour period.
The following jobs are needed:

Reception and Raffle
To welcome visitors as they come into the foyer, and offer help / information
To count visitors using ‘clicker’
To sell raffle tickets, £1 per ticket. Make note of purchasers name and telephone number on reverse of stub ticket
Note: There is no entry fee or catalogue to purchase, so please suggest visitors might like to buy a raffle ticket or make a donation to charity
There will usually be two people sharing this job.

Stewarding
In the exhibition hall, to give a further welcome, help and information to visitors. Answer any questions, particularly that there is a list of individual artist’s work on the sales desk, and about the sales tickets and procedure
To keep a look out for the security of items on display, especially small items (e.g. jewellery) and the browser
There are usually three or two people on duty.

Sales
Two people staff the sales desk in the foyer
To process sales. You should be happy to handle cash, cheques and operate the card machine and able to keep accurate records
A training session will be given at the beginning of the exhibition for those able to attend.

Flyer Distribution
To distribute flyers in the centre of Petersfield during the Petersfield Festival, for one hour on the Sunday and Bank Holiday Monday. Many of the stalls also take flyers.

Setting up and dismantling display stands and tables
At the beginning and end of the exhibition
You should be physically able to lift and move the display screens and tables, and aware of the correct lifting procedure.

Special teams
There are a number of special teams:
Storage and transport
Handing in
Display of work (pictures / hanging)
Display of work (craft on tables)
Labelling
Handing out
Various administrative jobs


Please complete the following form.
The more flexible you can be in offering possible times, or doing extra duties, the easier it is to complete the rota.

If you are away at the time of the exhibition or physically unable to help but would like to exhibit, please contact one of the Exhibition Steering Team







I am part of a special team or doing other pre-arranged work. Please state which:

Please choose all the duties you are happy to do by left clicking the tick boxes:
SalesReception and raffleStewardingFlyer distribution in Town (1 hour on Sunday 26 August or Monday 27 August)Pre-arranged work/special team member (already committed)

I live close to the Festival Hall and can do an emergencyStandby duty

I am able to help setting up and dismantling the screens (lifting required):
Set Up Saturday 18 August (10 a.m. - 12.30 p.m.)Dismantling Tuesday 28 August (1.30 p.m. to 3.30 p.m.)

I would like to be part of a special team:
Storage and transportHanding inDisplay of pictures (hanging)Display of craft on tablesLabellingHanding outAdministrative jobs


Duty Times
In the grid below, showing dates and duty times, please offer as many times as possible that you can be available, but at least three.

Please click any preferred times or times that you are not available, otherwise we will assume you are available at all other times. Any requests should be included in the Notes box at the end of the form.

We will give you no more than two of your preferred or possible times. but if you are happy to do more, please indicate how many you are willing to do

Thank you


Tuesday August 21st (Preview)
PreferredPossibleNot available


Wednesday August 22nd
PreferredPossibleNot available
PreferredPossibleNot available
PreferredPossibleNot available
PreferredPossibleNot available
PreferredPossibleNot available


Thursday August 23rd
PreferredPossibleNot available
PreferredPossibleNot available
PreferredPossibleNot available
PreferredPossibleNot available


Friday August 24th
PreferredPossibleNot available
PreferredPossibleNot available
PreferredPossibleNot available
PreferredPossibleNot available


Saturday August 25th
PreferredPossibleNot available
PreferredPossibleNot available
PreferredPossibleNot available
PreferredPossibleNot available


Sunday August 26th
PreferredPossibleNot available
PreferredPossibleNot available
PreferredPossibleNot available
PreferredPossibleNot available


Monday August 27th
PreferredPossibleNot available
PreferredPossibleNot available
PreferredPossibleNot available
PreferredPossibleNot available



This form must be returned by Friday 29 June 2018 5 p.m.


Please click the Send Box to submit.

Please make a note of the duties, dates and times that you have offered, or print out and save this form.

You should receive an email to say that the form has been received, and you should receive the duties allocated to you by email no later than 22 July 2018


THANK YOU for offering to do duties at the exhibition.
Hope you have a successful exhibition


Contact details
Richard Polden, Duty Scheduler. pacsduties@gmail.com Te:07488 337068
Mike Wallace, Exhibtion Steering Group, mikewallaceart@me.com Tel: 01730 233718